A few weeks ago we introduced a feature in Priority Matrix called the Item Inbox. It lets users like you send an email to our server in order to create a new item. This enables very interesting use cases, such as:
- You receive an email from a colleague describing some task to be added to your queue. Instead of copying the relevant text, going to Priority Matrix, creating the new item and pasting the text, you can simply forward the message to our server and we’ll add it to your Priority Matrix account.
- You are on the go and some brilliant idea occurs to you, but your Priority Matrix app is not available for some reason (maybe you’re on vacation without your phone or computer and all you have is a web cafe down by the beach with PCs running Windows XP?). Don’t panic! Simply write your idea in an email message, send it to our server, and voila, the next time you open Priority Matrix, it will be waiting for you.
Watch how it works for Mac:
Watch how it works for Windows:
How does it work? It’s simple. Each Priority Matrix account has a private Item Inbox address. Email messages sent to that address will appear as incoming tasks in your Item Inbox the next time you open Priority Matrix. Let me repeat this: the email address you have to use to create items by email is unique to each account, and secret. In order to find out your private Item Inbox address, launch your Priority Matrix app and open the Item Inbox using the toolbar buttons. There, near the top you should see a link that, when clicked, will open your default mail program to compose an email directed to your private address. Save it in your address book to be used when the inspiration strikes and you need to create new items via email. Finally, when you open the Item Inbox to receive items by email, assign them to the project and quadrant of your choice to incorporate them into your work, and you’re done!
Before we go, let’s see how the inbox works on the iPhone, one of the most popular versions of Priority Matrix. First, we start by tapping on the upper-left button to uncover the inbox:
Here you will see a list of items that have been sent to your inbox. The next step is to tap on the one (or many) that you want to import into your projects. Then, simply navigate to the desired project and tap on the quadrant when you want to drop those items.
The Item Inbox is now available on our Mac, Windows, iPhone and iPad apps. We would like to hear from you if you find this feature valuable or not, and if you have any comments or suggestions for improvement. If so, as always, write to feedback at appfluence. We love user input!
Note: At the moment, this feature is not available on our Android or Windows RT apps, but we hope to remedy that in the near future.