Smart and effective task management software to help you get things done.

Priority Matrix for Mac

  • Don't lose track of important emails: Integrates with Apple Mail, Reminder through Item Inbox

  • Don't forget what you have to do today: Receive daily reports telling you what to work on next & pull your PM items into your iCal & Outlook

  • Becomes a single source of truth: Syncs with IOS, Windows, Android. Upload files, manage priorities like a pro!

Try it for free

Purchases come with 100% 30-day money back guarantee. Learn More

Mac Project Management Software

Priority Matrix 2.0 is a well-designed time-management tool that lets business-minded users visually organize lists, agendas, and priorities by color and labels. You can also set target dates, keep pros and cons lists, and perform many other valuable productivity tasks.

- PC Magazine, Top 100 Best iPad Apps

Learn more about each platform:

Priority Matrix - best task management app for Mac.

Drag and Drop to Prioritize

Prioritize items by moving items quickly from one quadrant to the next, or to sort them manually within a context. Drag and drop items to copy, delete, or mark items as done. Drag Outlook emails, urls, pdfs, files onto the quadrant to create tasks. Double click opens them, allowing you to manage information more efficiently than ever before!

Priority Matrix Urgent and Critical Drag and drop
Create Items Easily

Create Items Easily & Quickly

Create items easily by tapping on any empty quadrant space and customize them with as little or as much detail as you need, including efforts, due dates, start dates, recurring frequency, icons, notes, and completion percentage.

Sync Seamlessly

Synchronize your data on the go, and transfer data between iPad, iPhone, Mac and Windows. You can work online and offline and sync when you have internet connection again. Your data is always with you.

Seamless Automatic Sync
Master View

Understand Your Top Priorities with Master List

Look at all of your tasks at once in one list, for a quick summary of your to-dos across all your projects. This is your "action item" list, so you always know what to work on next.

See our blog post on On-boarding for Priority Matrix on Mac.

  • "What a great app. I have been using it on my iPhone, iPad, and now PC for several months, and really can't live without it."

    Sunny Lowe, CEO, Blue Jeans Networks

  • "Phenomenal. Our business wouldn't run the same without it! Been highly recommending it to all suppliers and partners!"

    Jon Cates, Plant Manager, CCL Industries

  • "Priority Matrix 2.0 is a well-designed time-management tool that lets business-minded users visually organize lists, agendas, and priorities by color and labels.

    PC Magazine

  • "Easy-to-use organization features and allows its users to share projects across an entire team."

    San Francisco Business Times

  • "Priority Matrix is a visual planning tool that is intuitive and easy to use with the basic functionality that makes organizing and managing your activities a cinch."

    Mark Woods, Author, AttackYourDay

  • "Get things done with Priority Matrix"

    ClickSoftware, Top 28 Mobile Business Productivity Apps

  • "Putting a focus on priority, this task management app will help you stay on track of everything from performing routine yard work to putting together a new marketing campaign."


Recently mentioned in:

What is Priority Matrix?

70,000 busy professionals have paid for Priority Matrix to help them prioritize and get more work done. Priority Matrix is a priority and task management tool based on the Eisenhower method. Your tasks are divided into 4 customizable quadrants:

  • Critical & Immediate- Important tasks that are due now
  • Critical & Not Immediate- Important tasks needs planning
  • Not Critical & Immediate- External responsibilities that can be delegated
  • Uncategorized Inbox- Miscellaneous items that can be categorized later

President Dwight D. Eisenhower once said “What is important is seldom urgent, and what is urgent is seldom important.” Priority Matrix is made to solve this problem in the same way Eisenhower did, and is a critically-acclaimed business and productivity tool that distinguishes itself from traditional linear to-do lists.

    ➤ Get More Things Done

  • ✔ You will always know what's important and urgent
  • ✔ It's easy to add and import tasks
  • ✔ Marking things as done is quick and painless
  • ✔ Hide things that don't matter to you
  • ✔ Access items from your emails
  • ✔ Forward emails to convert them into tasks
  • ✔ Work with your existing workflow

    ➤ Achieve Peace of Mind

  • ✔ Visual organization keeps on top of things
  • ✔ Your data is with you wherever you on
  • ✔ You get a weekly reminder of important overdue tasks
  • ✔ Get daily reports of work done across your projects

    ➤ Collaborate Seamlessly

  • ✔ Business license allows team collaboration
  • ✔ Always know who is responsible for which tasks
  • ✔ Stay on top of important tasks
  • ✔ Investigate historical changes to jobs
  • ✔ Easily update tasks progress from emails
  • ✔ Generate reports for you and your team
  • ✔ Easy to collaborate across many projects

    ➤ Core Features

  • ✔ Prioritize tasks using the 4-quadrants
  • ✔ Drag & drop to prioritize, copy & move items
  • ✔ Visually organize with colors, icons & labels
  • ✔ Import & export projects to share or save
  • ✔ Customize by colors and templates
  • ✔ Generate email project summary & report
  • ✔ Integration with Outlook, Mail, local files (depending on platform)

    ➤ Cloud Sync

  • ✔ Sync between iPad, iPhone, Mac and Windows platforms and supported devices
  • ✔ Create free account from within your app
  • ✔ Sync is automatic, seamless, across your entire team
  • ✔ When internet is not available, Priority Matrix still works offline

    ➤ Other Features

  • ✔ Search filters by keywords
  • ✔ Sort items by 10+ different criteria
  • ✔ Set reminder icons & symbols
  • ✔ Track progress of individual items
  • ✔ Start date, end target date & recurring tasks
  • ✔ Resize quadrants to help you focus
  • ✔ Many more easy to use features!

Check out our pricing -- and purchase with our 100% 30-day money back guarantee

See Pricing